Booking statuses, and why Seated matters with Square

Statuses track a table from booked to paid. Marking Seated is what moves a deposit onto the Square bill.

1 min read · Updated 21 October 2026

In short: change a status from the booking on the Day Planner. With Square, mark guests Seated so the deposit reaches their bill.

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where to find it

Change a status

Go to Bookings › Day Planner, then choose your venue.
Open the booking.
Click the quick button next to Edit: Seat Guest when they arrive, then Complete. Or pick from the Status list.

A provisional hold shows Confirm Booking first.

seated before complete

Seated tells Square to apply the deposit to the bill. A booking that goes straight to complete without being seated leaves the deposit behind.

In the Day Planner header, open More options and click Complete past bookings.
Click the count button, such as Complete 12 bookings. Running, cancelled and no-show bookings are left alone.

If a seated booking's deposit missed the bill, use Push to Square in its Deposits section. It only shows while seated and paid. See deposit not taken off the Square bill.
Complete past bookings does not mark bookings as seated.
Show Cancelled in More options brings cancelled bookings back onto the Day Planner.
For a guest who did not turn up, see mark a booking as a no-show.